ERS - Setups and Transaction Flow Overview

Evaluated Receipt Settlement (ERS) is a procedure for the automatic settlement of goods receipts

In an ERS transaction, the supplier ships goods based upon an Advance Shipping Notice (ASN), and the purchaser, upon receipt, confirms the existence of a corresponding purchase order or contract, verifies the identity and quantity of the goods, and then pays the supplier.


Evaluated Receipt Settlement (ERS), also known as "Invoice on Receipt" or "Pay on Receipt" or Self Billing Invoices (SBI), is a process whereby company creates a system invoice on behalf of the supplier for receipts booked against PO's or BPA releases

Setups Involved

Supplier Site Should Have Purpose as “Purchasing” and “Pay”



Supplier ---> Purchasing --> Self Billing Should Have Pay on As "Receipt"



Below Periods to be Open


1. GL Accounting Period
2.AP Accounting Period
3.Inventory Period
4.Purchasing Control Period

Transaction Flow

Create BPA and Release

Purchase Order Terms Should Have Pay on as “Receipt”


Approve and Create Releases



Create Receipts



Three Concurrent Will Be Triggered Serially

1.Receiving Transaction Processor
2.ADS (Pay On Receipt AutoInvoice)
3.Payables Open Interface Import


Payable Open Interface output Will Show the Invoice Details




Search For AP Invoice



AP Invoice Created as ERS